Front Desk Admin

Job Title: Front Desk Office Administrator
Company: Ground Up Careers
Location: Las Vegas, NV
Type: Full-Time

Hourly Rate: $20/hr
Schedule: Monday – Friday, 7:30 AM – 4:30 PM (Lunch from 12:00 PM – 1:00 PM)


About Ground Up Careers:
Ground up Careers of So. Nevada is a Locally owned construction career advocate that specializes in building construction careers in our local area.  We help people looking for better opportunities find great companies to build a career with. Construction companies rely on their team to have a successful company, and people rely on companies to make a living and build a great career.  Together we can make the construction industry better than ever!

At Ground Up Careers, we're more than just a company—we're a team dedicated to building success from the ground up. We're seeking a dedicated and organized Front Desk Office Administrator to join our dynamic office. This is a key role that helps ensure our office runs smoothly, supporting our project managers, estimating department, and the overall team. If you have a friendly and welcoming disposition and a knack for keeping things organized, we'd love to hear from you!

Key Responsibilities:

• Front Desk Management: Greet visitors with a friendly and welcoming attitude. Answer phone calls and connect them to the appropriate staff.
• Document Organization: Manage general filing of documents to keep jobs and files organized. Archive plans and documents from the field in a timely manner.
• Support for Project Managers: Make follow-up phone calls as needed and assist with miscellaneous project-related tasks.
• Bid Management: Assist the Estimating Department with bid solicitation, tracking, and organizing.
• Insurance Coordination: Manage the insurance certification process, including tracking subcontractors’ insurance certificates and coordinating with our insurance agent.
• Subcontractor Interaction: Distribute paperwork, such as checks and notices, to subcontractors when they come into the office.
• Mail and Supplies: Manage incoming and outgoing mail. Monitor and order office supplies, ensuring everything is well-stocked and organized.
• Office Maintenance: Keep the lobby and front area clean and orderly. Take care of miscellaneous housekeeping items and empty trash in main areas as needed.
• Technology Management: Monitor printer and plotter toner levels and replace as necessary.
• Onboarding Assistance: Help new employees with processing applications, providing healthcare and 401k information, creating personnel files, setting up email accounts, and preparing phones/tablets.

Requirements:

• Friendly and Welcoming Disposition: A positive attitude and excellent communication skills are essential.
• Organizational Skills: Ability to maintain order and prioritize tasks effectively.
• Attention to Detail: Meticulous attention to detail, especially when handling documents and tracking information.
• Proactive Approach: Ability to anticipate needs and handle tasks proactively.

Why Join Ground Up Careers?
We offer a collaborative and supportive work environment where every team member is valued. You'll have the opportunity to contribute to exciting projects and help us build something great from the ground up.
If you’re ready to take on a key role in our office and be part of a team that’s dedicated to excellence, apply today! Please send your resume and a brief cover letter to Ryanw@groundupcareers.com We look forward to meeting you!